- Why should written information
only be passed to those people who are authorised to receive it?
- - How would you maintain
confidentiality with a piece of written work?
Written information may only be passed onto those
individuals who are authorised to receive it as this could be private and
confidential with personal information. Confidential information should not be
shared with any other individual that are not authorised to view what is
written. This could be confidential information in a workplace which can be
defined as keeping the employee and client information private.
Employees have the responsibility of keeping all
the information in the workplace private and treating it with care and caution.
When an employee has been authorised by the client to see their confidential
information, they should refrain from sharing the details with colleagues at
work as this is personal. This keeps a professional atmosphere and attitude
within a workplace.
Only specific staff can have access to internal
data such as employee health data, salary structures, application forms,
references and personal information such as home address etc. If this reaches
an unauthorised viewer by an employee, this may result in dismissal.
To maintain confidentiality in the work place all
personal data and confidential written files should be kept and safely stored
to avoid unauthorised access, misuse or loss. Another way to maintain
confidentiality is to keep the data stored electronically, using firewalls,
encryption and password protection. Having kept data stored traditionally and
electronically this will ensure a maintained protected way of maintaining
confidential information.
All employees within a workplace must also abide by
the protection act and also when employing new staff, it is a good idea to
ensure that they are trained and have the knowledge of maintenance on
confidential information. This should also be held in meetings to refresh
knowledge and confirmed authorisation.
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